Changing Programs/Transfer Credits:
If a student elects to change academic programs within the institution, all courses that transfer to the student’s new program of study will be considered when calculating the CGPA and maximum time frame to evaluate satisfactory academic progress. Attempted credit hours and grades earned that do not count towards the new program of study will not be included in the calculation of academic progress.
Those courses which have been accepted as transfer credit from an accredited postsecondary institution will receive a grade of TR on the student’s academic record as noted in the grading policy. Those courses which have been accepted as transfer credits will not be used to determine academic progress and will not be included when calculating CGPA. However, they will be considered when calculating maximum time frame. For example, if a student enrolls in a 24 credit hour program and 6 credit hours are accepted by transfer, the maximum time frame for that student to complete the program is now 18 credits x1.5 or 24 credits.
Changing Schedules:
A student may be allowed to change schedules within the same academic program of study during his/her time in attendance subject to academic policy and course availability. When the student is approved to change their schedule from day to evening classes or evening to day classes the student remains in the same academic program of study. Therefore, all credits attempted and grades earned will be used to evaluate academic progress and will remain a part of the academic record.
Due to the schedule differences (full-time versus part-time) between day and evening classes in the Medical Billing and Coding program, before transfers are permitted in this program, the academic progress standards for the new schedule must be reviewed to ensure students are able to complete the program within the maximum time frame for program length.
Academic Probation:
Students failing to earn the minimum number of credits or minimum CGPA at an evaluation point will be placed on academic probation. The student will be informed in writing of being placed on academic probation. Academic probation will continue for the next ten week term of training. At the next evaluation point, a calculation will occur to determine if satisfactory academic progress has been made. Depending on the outcome of that calculation, the student will either; be reinstated to academic good standing or be academically dismissed. However if unusual circumstances contributed to the student’s inability to meet academic progress standards, the student may be placed on extended student status.
However, if at any time, the school determines that it will be impossible for a student to obtain the required CGPA by the end of the maximum time frame (1.5 times the normal program credit hours); or determines that the student may have acceptable grades but is not completing at a pace that will permit the student to complete within the maximum time frame, the student will be dismissed from school.
