Withdrawal:
If a student begins a term and withdraws prior to the midpoint (during the first five weeks), the student will receive a “W” indicating he/she has withdrawn from that term. The “W” will appear on the student’s academic record. If a student withdraws after the midpoint of the term, he/she will receive the grade earned for the term. A “W” will not be calculated in the CGPA but will count as credit hours attempted for satisfactory progress.
Multiple Attempts:
Students are allowed to repeat courses as required by the Institution due to academic problems or course withdrawal. No course may be repeated more than twice and only as scheduling allows. Students who fail the same course three times will be academically dismissed.
Incomplete Grades:
All course requirements must be completed by the last day of the term. However, if a student has mitigating circumstances that prevent the student from completing the course requirements by the end of the ten week term, a grade of “I” (Incomplete) may be given. It is emphasized that an incomplete is given at the instructor’s discretion.
Make-up work for all courses, except the externship course in the Medical Assisting program, must be completed by the end of the second week of the following term. Make up work in the externship course must be completed by the midpoint of the following term. In the case of courses other than the externship, if the student does not complete the required coursework, assignments and tests by the deadline, they will receive a grade of zero, (“0”) for the incomplete work. The zero will be averaged into the student’s other grades from the completed work to determine the final grade for the course.
In the case of the externship course, make up work including the completion of the required hours at the work site or the school, must be completed by the midpoint of the following term or the “I” grade will convert to an “F” and the externship must be repeated.
For the purposes of measuring satisfactory academic progress, incompletes will be included in the calculation of the CGPA at the end of the term of training in which the “I” grade was given. If the student completes the required make up work by the respective deadline and receives a new grade for the course which had the “I” grade, academic progress will be re-evaluated at the time the new grade is issued to determine if academic progress is now being maintained.
